Who we are
Our website address is https://lpcsg.co.uk.
What personal data do we collect, and why do we collect it
LPCSG Data Protection Policy
As required by the General Data Protection Regulations of May 2018, the following is the Leeds Prostate Cancer Support Group (LPCSG) policy. It outlines why we need your personal information, what we do with it, how we share it, how long we keep it and how we keep it secure.
Why do we need your personal information?
We need to collect certain personal information from you to enable us to:
- Administer the membership database effectively
- Send out details of meetings and other relevant information
- Create a mailing list to disseminate information to our membership
Who do we hold personal information about
We only hold personal information about our members.
The information held is name/ address/ email address and telephone numbers. In addition, if you have volunteered the information, we may keep details relating to the treatment you have undergone. Whether you would like to be a contact for others on that treatment, we would only do this if you have given us express permission to do so (on a case-by-case basis).
Who do we share the information with?
Your information is not shared with any other 3rd party.
How long do we hold the information for?
Your information is held on a database that retains the previous four years and the current year’s data.
How do we keep your information safe?
All information is encrypted on a computer database, which is only administered by the Committee members. It is regularly backed up in an encrypted format to an external device.
Rights of Individuals
You have the right to see a copy of the information held about you and have it corrected if it is wrong. To exercise your right, contact a member of the committee.
Removal of your information
You can request that any of your information be removed by selecting the unsubscribe link in the emails or tick the unsubscribe box on the printed letter and return it to us.
Comments
When visitors leave comments on the site, we collect the data shown in the comments form and the visitor’s IP address and browser user agent string to help with spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/.
Cookies
If you leave a comment on our site, you may opt to save your name, email address, and website in cookies. These are for your convenience, so you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will set up several cookies to save your login information and screen display choices. Login cookies last two days, and screen options cookies last a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
Suppose you edit or publish an article; an additional cookie will be saved in your browser. This cookie includes no personal data and indicates the post ID of the article you just edited. It expires after one day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can automatically recognise and approve any follow-up comments instead of holding them in a moderation queue.
For users who register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights do you have over your data?
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we must keep for administrative, legal, or security purposes.
